- Created: Monday, 04 November 2013 14:55
- Published: Monday, 04 November 2013 14:55
- Written by Dave Murray
Disclosure of public documents is time consuming
Pulling files, the copying the data, conveying the data and finally refilling the document, all can be an expensive and time consuming affair, not counting the need for complete accuracy in what is disclosed and what private information is withheld.
What better way to cost effectively allow mandated access to the public documents for which you are responsible. Then you can remove the paper files saving time and money in space requirements.
Scanning saves time and money accessing files
Professional Government Document Scanning can greatly reduce the amount of time you spend pulling files, coping files and then refilling.
Scanning can reduce occupancy costs
Once the documents are scanned, the hard copy paper records can be removed to a more secure, but cheaper location. In some cases, the scanned documents are destroyed once a reasonable time has passed after "scanning". Document scanning can put two file cabinets on one CD. The scanned documents can be hosted by you or a professional outside electronic file hosting company. The end result is that scanning can make disclosure of public documents much cheaper and less time consuming while reducing the cost of space
Scanning can eliminate lost and misfiled government records
Once a document is scanned and hosted by a electronic file hosting company, you can never misfile it. Document Scanning can reduce the cost associated with lost, misfiled and checked out files.